Mental Health Systems, Inc.

  • Administrative Assistant

    Job Locations US-San Diego
    Req No.
    Regular Full-Time
  • About our Program and Organization


    COMPANY: Mental Health Systems, Inc. (MHS) was established over 30 years ago to provide mental health and substance abuse services. Our mission is to improve the lives of individuals, families, and communities impacted by substance abuse and behavioral health disorders. We continue to ensure that the delivery of these services conforms to the MHS core values. 


    MHS is a Drug-Free workplace therefore all staff must comply with Drug-Free Workplace requirements regarding alcohol and drug use. MHS performs post-offer substance abuse testing on all employees. MHS provides a full range of benefits to regular employees. These benefits include paid vacation, sick time, and holidays, partially paid employee health insurance, flexible spending account, paid employee long-term disability insurance, an MHS funded profit sharing plan, and an individual employee-funded 403(b) plan. Benefit eligibility is contingent upon employment status; see MHS Employee Handbook for full details. Eligibility for employment with MHS requires satisfactory criminal background clearance including conviction records.


    PROGRAM: This program will operate in San Diego County and the services provided include accessible depression and anxiety peripartum treatment, peripartum education, and linkages/referrals. This program is contingent on contract award. Use of resume does not guarantee a position

    Job Summary and Responsibilities

    POSITION PURPOSE: This position provides clerical support for the program. The position consists of typical administrative support duties and responsibilities such as typing, filing, answering phones, preparing reports, ordering supplies, and sorting mail.


    • Responsible for the overall efficient and effective operation of program administrative department.
    • Functions as administrative assistant for the Program Manager, which includes preparing correspondence and developing reports from written or oral communication.
    • Performs word processing, spreadsheet operations and data base operations using Microsoft Office software.
    • Transfers information and documents as required to other programs via email, facsimile or mail.
    • Maintains quality assurance program for chart documentation, and documents Quality Assurance Reviews.
    • Greets, receives and assists visitors and callers.
    • Responsible for petty cash account, safeguarding the account and accurately accounting for all assigned finances.
    • Logs receipt of incoming checks and/or cash, and deposits in appropriate account through designated channels.
    • Aids in general management of center including running errands as assigned.
    • Complies with all MHS and program rules, policies and procedures, and HIPAA standards.
    • Demonstrates commitment to professional growth by attending in-service trainings and staff development programs and seeking   out supervision when needed.
    • Familiar with and understands Mental Health Systems, Inc. Personnel Policy manual and follows all established personnel policies.
    • Maintains a minimum degree of cultural competency and cultural sensitivity by attending annual training, and routinely demonstrate these traits in every day work relationships.



    • Advanced knowledge of filing/record keeping and commonly accepted office practices in a professional setting.
    • Above average computer skills using MS Office software, with the ability to set up sub-directories for files, create tables, spread sheets, and data bases, and perform minor trouble shooting.
    • Resourcefulness, initiative and the ability to work with minimal direction and supervision.
    • Utilizing logical problem-solving techniques both independently and in collaboration with workers in dealing with client needs.
    • Create written documentation that is legible, clear, and concise.
    • Maintain the distinction between therapeutic, professional and social relationships.
    • Maintain positive morale and unit cohesion as evidenced by maintaining a cooperative and flexible attitude toward coworkers, showing adaptability to change, exhibiting effective communication and interpersonal skills, and taking initiative to solve problems.
    • Set priorities and react appropriately to emergency situations.
    • Show resourcefulness, and initiative.
    • Utilize logical problem-solving techniques both independently and in collaboration with workers in dealing with client needs.


    • High school diploma or GED equivalent.
    • Three yearsfull-time, executive or administrative assistant experience performing duties similar to those required by this position.


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